feat(registratura): structured ClosureInfo who/when/why/attachment for every close

- Added ClosureInfo type with reason, closedBy, closedAt, linkedEntry, hadActiveDeadlines, attachment
- Rewrote close-guard-dialog into universal close dialog (always shown on close)
  - Reason field (always required)
  - Optional continuation entry search+link
  - Optional closing document attachment (file upload)
  - Active deadlines shown as warning banner when present
- Created ClosureBanner component (read-only, shown at top of closed entry edit)
  - Shows who, when, why, linked entry (clickable), attached doc (downloadable)
- All closes now go through the dialog  no more silent closeEntry
- Linked-entries sub-dialog preserved as second step

src/modules/registratura/components/close-guard-dialog.tsx

@@ -1,7 +1,14 @@
 "use client";
 
-import { useState, useMemo } from "react";
-import { AlertTriangle, Search, Link2 } from "lucide-react";
+import { useState, useMemo, useRef } from "react";
+import {
+  AlertTriangle,
+  Search,
+  Link2,
+  Paperclip,
+  X,
+  FileText,
+} from "lucide-react";
 import { Button } from "@/shared/components/ui/button";
 import { Input } from "@/shared/components/ui/input";
 import { Label } from "@/shared/components/ui/label";
@@ -14,8 +21,14 @@ import {
   DialogTitle,
   DialogFooter,
 } from "@/shared/components/ui/dialog";
-import type { RegistryEntry, TrackedDeadline } from "../types";
+import type {
+  RegistryEntry,
+  TrackedDeadline,
+  RegistryAttachment,
+  ClosureInfo,
+} from "../types";
 import { getDeadlineType } from "../services/deadline-catalog";
+import { v4 as uuid } from "uuid";
 
 interface CloseGuardDialogProps {
   open: boolean;
@@ -24,19 +37,18 @@ interface CloseGuardDialogProps {
   entry: RegistryEntry;
   /** All entries for search/linking */
   allEntries: RegistryEntry[];
-  /** Active deadlines on this entry */
+  /** Active (pending) deadlines — empty if none */
   activeDeadlines: TrackedDeadline[];
-  /** Called when user provides justification and confirms close */
-  onConfirmClose: (justification: {
-    linkedEntryId?: string;
-    reason: string;
-  }) => void;
+  /** Called when user confirms close with all structured data */
+  onConfirmClose: (info: ClosureInfo) => void;
 }
 
 /**
- * Guard dialog shown when a user tries to close an entry that has
- * unresolved (active) legal deadlines. Requires justification:
- * either link to a continuation entry or provide manual reason text.
+ * Universal close dialog: always shown when closing any entry.
+ * - If active deadlines exist → shows a warning banner
+ * - Requires a reason (free text)
+ * - Optionally link a continuation entry
+ * - Optionally attach a closing document (e.g. scanned letter)
  */
 export function CloseGuardDialog({
   open,
@@ -46,23 +58,26 @@ export function CloseGuardDialog({
   activeDeadlines,
   onConfirmClose,
 }: CloseGuardDialogProps) {
-  const [mode, setMode] = useState<"link" | "manual">("link");
   const [search, setSearch] = useState("");
   const [selectedEntryId, setSelectedEntryId] = useState("");
   const [reason, setReason] = useState("");
+  const [attachment, setAttachment] = useState<RegistryAttachment | null>(null);
+  const fileRef = useRef<HTMLInputElement>(null);
+
+  const hasDeadlines = activeDeadlines.length > 0;
 
   // Reset on open
   const handleOpenChange = (o: boolean) => {
     if (o) {
-      setMode("link");
       setSearch("");
       setSelectedEntryId("");
       setReason("");
+      setAttachment(null);
     }
     onOpenChange(o);
   };
 
-  // Searchable entries (exclude self and closed entries)
+  // Searchable entries (exclude self)
   const searchResults = useMemo(() => {
     if (!search || search.length < 2) return [];
     const q = search.toLowerCase();
@@ -70,7 +85,6 @@ export function CloseGuardDialog({
       .filter(
         (e) =>
           e.id !== entry.id &&
-          e.status !== "inchis" &&
           (e.subject.toLowerCase().includes(q) ||
             e.number.toLowerCase().includes(q) ||
             e.sender.toLowerCase().includes(q) ||
@@ -81,17 +95,36 @@ export function CloseGuardDialog({
 
   const selectedEntry = allEntries.find((e) => e.id === selectedEntryId);
 
-  const canSubmit =
-    mode === "link" ? selectedEntryId !== "" : reason.trim().length >= 5;
+  const canSubmit = reason.trim().length >= 3;
+
+  const handleFileUpload = (e: React.ChangeEvent<HTMLInputElement>) => {
+    const file = e.target.files?.[0];
+    if (!file) return;
+    const reader = new FileReader();
+    reader.onload = () => {
+      setAttachment({
+        id: uuid(),
+        name: file.name,
+        data: reader.result as string,
+        type: file.type,
+        size: file.size,
+        addedAt: new Date().toISOString(),
+      });
+    };
+    reader.readAsDataURL(file);
+    e.target.value = "";
+  };
 
   const handleSubmit = () => {
     if (!canSubmit) return;
     onConfirmClose({
-      linkedEntryId: mode === "link" ? selectedEntryId : undefined,
-      reason:
-        mode === "link"
-          ? `Continuat în #${selectedEntry?.number ?? selectedEntryId}`
-          : reason.trim(),
+      reason: reason.trim(),
+      closedBy: "Utilizator", // TODO: replace with SSO identity
+      closedAt: new Date().toISOString(),
+      linkedEntryId: selectedEntryId || undefined,
+      linkedEntryNumber: selectedEntry?.number,
+      hadActiveDeadlines: hasDeadlines,
+      attachment: attachment ?? undefined,
     });
   };
 
@@ -99,127 +132,170 @@ export function CloseGuardDialog({
     <Dialog open={open} onOpenChange={handleOpenChange}>
       <DialogContent className="sm:max-w-lg">
         <DialogHeader>
-          <DialogTitle className="flex items-center gap-2 text-amber-600 dark:text-amber-400">
-            <AlertTriangle className="h-5 w-5" />
-            Termene legale active
+          <DialogTitle className="flex items-center gap-2">
+            {hasDeadlines ? (
+              <>
+                <AlertTriangle className="h-5 w-5 text-amber-600 dark:text-amber-400" />
+                <span className="text-amber-600 dark:text-amber-400">
+                  Închidere cu termene active
+                </span>
+              </>
+            ) : (
+              <>Închide înregistrarea {entry.number}</>
+            )}
           </DialogTitle>
         </DialogHeader>
 
         <div className="space-y-4">
-          {/* Warning message */}
-          <p className="text-sm text-muted-foreground">
-            Înregistrarea <strong>{entry.number}</strong> are{" "}
-            <strong>{activeDeadlines.length}</strong> termen
-            {activeDeadlines.length > 1 ? "e" : ""} legal
-            {activeDeadlines.length > 1 ? "e" : ""} nerezolvat
-            {activeDeadlines.length > 1 ? "e" : ""}. Pentru a o închide,
-            justifică decizia.
-          </p>
-
-          {/* Active deadlines list */}
-          <div className="rounded border p-2 space-y-1.5">
-            {activeDeadlines.map((dl) => {
-              const def = getDeadlineType(dl.typeId);
-              const isOverdue = new Date(dl.dueDate) < new Date();
-              return (
-                <div key={dl.id} className="flex items-center gap-2 text-sm">
-                  <Badge
-                    variant={isOverdue ? "destructive" : "outline"}
-                    className="text-[10px] shrink-0"
-                  >
-                    {isOverdue ? "Depășit" : "Activ"}
-                  </Badge>
-                  <span className="font-medium">{def?.label ?? dl.typeId}</span>
-                  <span className="text-muted-foreground text-xs ml-auto">
-                    scadent {dl.dueDate}
-                  </span>
-                </div>
-              );
-            })}
-          </div>
-
-          {/* Mode toggle */}
-          <div className="flex gap-2">
-            <Button
-              type="button"
-              variant={mode === "link" ? "default" : "outline"}
-              size="sm"
-              onClick={() => setMode("link")}
-              className="flex-1"
-            >
-              <Link2 className="mr-1.5 h-3.5 w-3.5" />
-              Leagă de altă înregistrare
-            </Button>
-            <Button
-              type="button"
-              variant={mode === "manual" ? "default" : "outline"}
-              size="sm"
-              onClick={() => setMode("manual")}
-              className="flex-1"
-            >
-              Justificare manuală
-            </Button>
-          </div>
-
-          {/* Link mode */}
-          {mode === "link" && (
-            <div className="space-y-2">
-              <Label>Caută înregistrarea-continuare</Label>
-              <div className="relative">
-                <Search className="absolute left-2.5 top-2.5 h-4 w-4 text-muted-foreground" />
-                <Input
-                  value={search}
-                  onChange={(e) => {
-                    setSearch(e.target.value);
-                    setSelectedEntryId("");
-                  }}
-                  placeholder="Caută după nr., subiect, expeditor..."
-                  className="pl-9"
-                />
-              </div>
-              {searchResults.length > 0 && (
-                <div className="max-h-48 overflow-y-auto rounded border divide-y">
-                  {searchResults.map((e) => (
-                    <button
-                      key={e.id}
-                      type="button"
-                      className={`w-full px-3 py-2 text-left text-sm hover:bg-accent transition-colors ${
-                        selectedEntryId === e.id ? "bg-accent" : ""
-                      }`}
-                      onClick={() => setSelectedEntryId(e.id)}
+          {/* Active deadlines warning */}
+          {hasDeadlines && (
+            <div className="rounded border border-amber-300 bg-amber-50 dark:border-amber-700 dark:bg-amber-950/30 p-3 space-y-1.5">
+              <p className="text-sm text-amber-800 dark:text-amber-200">
+                <strong>{activeDeadlines.length}</strong> termen
+                {activeDeadlines.length > 1 ? "e" : ""} legal
+                {activeDeadlines.length > 1 ? "e" : ""} nerezolvat
+                {activeDeadlines.length > 1 ? "e" : ""}:
+              </p>
+              {activeDeadlines.map((dl) => {
+                const def = getDeadlineType(dl.typeId);
+                const isOverdue = new Date(dl.dueDate) < new Date();
+                return (
+                  <div key={dl.id} className="flex items-center gap-2 text-sm">
+                    <Badge
+                      variant={isOverdue ? "destructive" : "outline"}
+                      className="text-[10px] shrink-0"
                     >
-                      <span className="font-mono font-medium text-xs">
-                        {e.number}
-                      </span>
-                      <span className="ml-2">{e.subject}</span>
-                      <span className="ml-2 text-muted-foreground text-xs">
-                        {e.sender}
-                      </span>
-                    </button>
-                  ))}
-                </div>
-              )}
-              {selectedEntry && (
-                <p className="text-xs text-muted-foreground">
-                  Selectat: <strong>{selectedEntry.number}</strong> —{" "}
-                  {selectedEntry.subject}
-                </p>
-              )}
+                      {isOverdue ? "Depășit" : "Activ"}
+                    </Badge>
+                    <span className="font-medium">
+                      {def?.label ?? dl.typeId}
+                    </span>
+                    <span className="text-muted-foreground text-xs ml-auto">
+                      scadent {dl.dueDate}
+                    </span>
+                  </div>
+                );
+              })}
             </div>
           )}
 
-          {/* Manual mode */}
-          {mode === "manual" && (
-            <div className="space-y-2">
-              <Label>Motiv închidere (min. 5 caractere)</Label>
-              <Textarea
-                value={reason}
-                onChange={(e) => setReason(e.target.value)}
-                placeholder="Ex: Dosarul a fost retras de beneficiar..."
-                rows={3}
+          {/* Reason — always required */}
+          <div>
+            <Label>Motiv închidere *</Label>
+            <Textarea
+              value={reason}
+              onChange={(e) => setReason(e.target.value)}
+              placeholder="Ex: Dosarul a fost finalizat, retras de beneficiar, preluat într-o altă cerere..."
+              rows={3}
+              className="mt-1"
+              autoFocus
+            />
+          </div>
+
+          {/* Link to continuation entry — optional */}
+          <div className="space-y-2">
+            <Label className="flex items-center gap-1.5">
+              <Link2 className="h-3.5 w-3.5" />
+              Legătură la înregistrarea-continuare
+              <span className="text-xs text-muted-foreground">(opțional)</span>
+            </Label>
+            <div className="relative">
+              <Search className="absolute left-2.5 top-2.5 h-4 w-4 text-muted-foreground" />
+              <Input
+                value={search}
+                onChange={(e) => {
+                  setSearch(e.target.value);
+                  setSelectedEntryId("");
+                }}
+                placeholder="Caută după nr., subiect, expeditor..."
+                className="pl-9"
               />
             </div>
-          )}
+            {searchResults.length > 0 && !selectedEntryId && (
+              <div className="max-h-36 overflow-y-auto rounded border divide-y">
+                {searchResults.map((e) => (
+                  <button
+                    key={e.id}
+                    type="button"
+                    className="w-full px-3 py-2 text-left text-sm hover:bg-accent transition-colors"
+                    onClick={() => {
+                      setSelectedEntryId(e.id);
+                      setSearch(e.number);
+                    }}
+                  >
+                    <span className="font-mono font-medium text-xs">
+                      {e.number}
+                    </span>
+                    <span className="ml-2">{e.subject}</span>
+                    <span className="ml-2 text-muted-foreground text-xs">
+                      {e.sender}
+                    </span>
+                  </button>
+                ))}
+              </div>
+            )}
+            {selectedEntry && (
+              <div className="flex items-center gap-2 text-sm rounded border px-2 py-1.5 bg-muted/50">
+                <Link2 className="h-3.5 w-3.5 text-primary shrink-0" />
+                <span className="font-mono text-xs font-medium">
+                  {selectedEntry.number}
+                </span>
+                <span className="truncate">{selectedEntry.subject}</span>
+                <button
+                  type="button"
+                  className="ml-auto text-muted-foreground hover:text-destructive"
+                  onClick={() => {
+                    setSelectedEntryId("");
+                    setSearch("");
+                  }}
+                >
+                  <X className="h-3.5 w-3.5" />
+                </button>
+              </div>
+            )}
+          </div>
+
+          {/* Attachment — optional closing document */}
+          <div className="space-y-2">
+            <Label className="flex items-center gap-1.5">
+              <Paperclip className="h-3.5 w-3.5" />
+              Document de închidere
+              <span className="text-xs text-muted-foreground">(opțional)</span>
+            </Label>
+            {!attachment ? (
+              <Button
+                type="button"
+                variant="outline"
+                size="sm"
+                onClick={() => fileRef.current?.click()}
+              >
+                <Paperclip className="mr-1.5 h-3.5 w-3.5" />
+                Atașează document
+              </Button>
+            ) : (
+              <div className="flex items-center gap-2 rounded border px-2 py-1.5 text-sm">
+                <FileText className="h-4 w-4 text-muted-foreground shrink-0" />
+                <span className="flex-1 truncate">{attachment.name}</span>
+                <Badge variant="outline" className="text-[10px]">
+                  {(attachment.size / 1024).toFixed(0)} KB
+                </Badge>
+                <button
+                  type="button"
+                  onClick={() => setAttachment(null)}
+                  className="text-destructive"
+                >
+                  <X className="h-3.5 w-3.5" />
+                </button>
+              </div>
+            )}
+            <input
+              ref={fileRef}
+              type="file"
+              accept=".pdf,.jpg,.jpeg,.png,.doc,.docx,.xls,.xlsx"
+              onChange={handleFileUpload}
+              className="hidden"
+            />
+          </div>
         </div>
 
         <DialogFooter>
@@ -234,7 +310,7 @@ export function CloseGuardDialog({
             type="button"
             onClick={handleSubmit}
             disabled={!canSubmit}
-            variant="destructive"
+            variant={hasDeadlines ? "destructive" : "default"}
           >
             Închide înregistrarea
           </Button>

src/modules/registratura/components/closure-banner.tsx

@@ -0,0 +1,128 @@
+"use client";
+
+import {
+  Lock,
+  Calendar,
+  User,
+  Link2,
+  FileText,
+  AlertTriangle,
+  Download,
+} from "lucide-react";
+import { Badge } from "@/shared/components/ui/badge";
+import { Button } from "@/shared/components/ui/button";
+import type { ClosureInfo, RegistryEntry } from "../types";
+
+interface ClosureBannerProps {
+  closureInfo: ClosureInfo;
+  /** Navigate to the linked continuation entry */
+  onNavigateLinked?: (entry: RegistryEntry) => void;
+  /** All entries — to find the linked entry for navigation */
+  allEntries?: RegistryEntry[];
+}
+
+/**
+ * Read-only banner displayed at the top of a closed entry,
+ * showing who closed it, when, why, linked entry, and attachment.
+ */
+export function ClosureBanner({
+  closureInfo,
+  onNavigateLinked,
+  allEntries,
+}: ClosureBannerProps) {
+  const linkedEntry =
+    closureInfo.linkedEntryId && allEntries
+      ? allEntries.find((e) => e.id === closureInfo.linkedEntryId)
+      : null;
+
+  const closedDate = new Date(closureInfo.closedAt).toLocaleDateString(
+    "ro-RO",
+    { day: "2-digit", month: "long", year: "numeric" },
+  );
+
+  const handleDownload = () => {
+    if (!closureInfo.attachment) return;
+    const a = document.createElement("a");
+    a.href = closureInfo.attachment.data;
+    a.download = closureInfo.attachment.name;
+    a.click();
+  };
+
+  return (
+    <div className="rounded-lg border border-muted bg-muted/30 p-4 space-y-3">
+      <div className="flex items-center gap-2">
+        <Lock className="h-4 w-4 text-muted-foreground" />
+        <span className="text-sm font-semibold">Înregistrare închisă</span>
+        {closureInfo.hadActiveDeadlines && (
+          <Badge
+            variant="outline"
+            className="text-[10px] text-amber-600 border-amber-300 dark:text-amber-400 dark:border-amber-700"
+          >
+            <AlertTriangle className="mr-1 h-3 w-3" />
+            Avea termene active
+          </Badge>
+        )}
+      </div>
+
+      {/* Who + When */}
+      <div className="flex flex-wrap gap-x-6 gap-y-1 text-sm text-muted-foreground">
+        <span className="flex items-center gap-1.5">
+          <User className="h-3.5 w-3.5" />
+          {closureInfo.closedBy}
+        </span>
+        <span className="flex items-center gap-1.5">
+          <Calendar className="h-3.5 w-3.5" />
+          {closedDate}
+        </span>
+      </div>
+
+      {/* Reason */}
+      <div className="text-sm">
+        <span className="font-medium">Motiv: </span>
+        {closureInfo.reason}
+      </div>
+
+      {/* Linked entry */}
+      {(linkedEntry || closureInfo.linkedEntryNumber) && (
+        <div className="flex items-center gap-2 text-sm">
+          <Link2 className="h-3.5 w-3.5 text-primary" />
+          <span className="text-muted-foreground">Continuat în:</span>
+          {linkedEntry && onNavigateLinked ? (
+            <button
+              type="button"
+              className="text-primary hover:underline font-medium"
+              onClick={() => onNavigateLinked(linkedEntry)}
+            >
+              {linkedEntry.number} — {linkedEntry.subject}
+            </button>
+          ) : (
+            <span className="font-mono text-xs font-medium">
+              {closureInfo.linkedEntryNumber ?? closureInfo.linkedEntryId}
+            </span>
+          )}
+        </div>
+      )}
+
+      {/* Attached document */}
+      {closureInfo.attachment && (
+        <div className="flex items-center gap-2 text-sm">
+          <FileText className="h-3.5 w-3.5 text-muted-foreground" />
+          <span className="truncate">{closureInfo.attachment.name}</span>
+          <Badge variant="outline" className="text-[10px]">
+            {(closureInfo.attachment.size / 1024).toFixed(0)} KB
+          </Badge>
+          <Button
+            type="button"
+            variant="ghost"
+            size="sm"
+            className="h-6 px-2 text-xs"
+            onClick={handleDownload}
+          >
+            <Download className="mr-1 h-3 w-3" />
+            Descarcă
+          </Button>
+        </div>
+      )}
+    </div>
+  );
+}

src/modules/registratura/components/deadline-add-dialog.tsx

@@ -1,16 +1,23 @@
-'use client';
+"use client";
 
-import { useState, useMemo } from 'react';
+import { useState, useMemo } from "react";
 import {
-  Dialog, DialogContent, DialogHeader, DialogTitle, DialogFooter,
-} from '@/shared/components/ui/dialog';
-import { Button } from '@/shared/components/ui/button';
-import { Input } from '@/shared/components/ui/input';
-import { Label } from '@/shared/components/ui/label';
-import { Badge } from '@/shared/components/ui/badge';
-import { DEADLINE_CATALOG, CATEGORY_LABELS } from '../services/deadline-catalog';
-import { computeDueDate } from '../services/working-days';
-import type { DeadlineCategory, DeadlineTypeDef } from '../types';
+  Dialog,
+  DialogContent,
+  DialogHeader,
+  DialogTitle,
+  DialogFooter,
+} from "@/shared/components/ui/dialog";
+import { Button } from "@/shared/components/ui/button";
+import { Input } from "@/shared/components/ui/input";
+import { Label } from "@/shared/components/ui/label";
+import { Badge } from "@/shared/components/ui/badge";
+import {
+  DEADLINE_CATALOG,
+  CATEGORY_LABELS,
+} from "../services/deadline-catalog";
+import { computeDueDate } from "../services/working-days";
+import type { DeadlineCategory, DeadlineTypeDef } from "../types";
 
 interface DeadlineAddDialogProps {
   open: boolean;
@@ -19,14 +26,29 @@ interface DeadlineAddDialogProps {
   onAdd: (typeId: string, startDate: string) => void;
 }
 
-type Step = 'category' | 'type' | 'date';
+type Step = "category" | "type" | "date";
 
-const CATEGORIES: DeadlineCategory[] = ['certificat', 'avize', 'completari', 'analiza', 'autorizare', 'publicitate'];
+const CATEGORIES: DeadlineCategory[] = [
+  "certificat",
+  "avize",
+  "completari",
+  "analiza",
+  "autorizare",
+  "publicitate",
+];
 
-export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: DeadlineAddDialogProps) {
-  const [step, setStep] = useState<Step>('category');
-  const [selectedCategory, setSelectedCategory] = useState<DeadlineCategory | null>(null);
-  const [selectedType, setSelectedType] = useState<DeadlineTypeDef | null>(null);
+export function DeadlineAddDialog({
+  open,
+  onOpenChange,
+  entryDate,
+  onAdd,
+}: DeadlineAddDialogProps) {
+  const [step, setStep] = useState<Step>("category");
+  const [selectedCategory, setSelectedCategory] =
+    useState<DeadlineCategory | null>(null);
+  const [selectedType, setSelectedType] = useState<DeadlineTypeDef | null>(
+    null,
+  );
   const [startDate, setStartDate] = useState(entryDate);
 
   const typesForCategory = useMemo(() => {
@@ -38,12 +60,21 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
     if (!selectedType || !startDate) return null;
     const start = new Date(startDate);
     start.setHours(0, 0, 0, 0);
-    const due = computeDueDate(start, selectedType.days, selectedType.dayType, selectedType.isBackwardDeadline);
-    return due.toLocaleDateString('ro-RO', { day: '2-digit', month: '2-digit', year: 'numeric' });
+    const due = computeDueDate(
+      start,
+      selectedType.days,
+      selectedType.dayType,
+      selectedType.isBackwardDeadline,
+    );
+    return due.toLocaleDateString("ro-RO", {
+      day: "2-digit",
+      month: "2-digit",
+      year: "numeric",
+    });
   }, [selectedType, startDate]);
 
   const handleClose = () => {
-    setStep('category');
+    setStep("category");
     setSelectedCategory(null);
     setSelectedType(null);
     setStartDate(entryDate);
@@ -52,7 +83,7 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
 
   const handleCategorySelect = (cat: DeadlineCategory) => {
     setSelectedCategory(cat);
-    setStep('type');
+    setStep("type");
   };
 
   const handleTypeSelect = (typ: DeadlineTypeDef) => {
@@ -60,15 +91,15 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
     if (!typ.requiresCustomStartDate) {
       setStartDate(entryDate);
     }
-    setStep('date');
+    setStep("date");
   };
 
   const handleBack = () => {
-    if (step === 'type') {
-      setStep('category');
+    if (step === "type") {
+      setStep("category");
       setSelectedCategory(null);
-    } else if (step === 'date') {
-      setStep('type');
+    } else if (step === "date") {
+      setStep("type");
       setSelectedType(null);
     }
   };
@@ -80,17 +111,24 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
   };
 
   return (
-    <Dialog open={open} onOpenChange={(o) => { if (!o) handleClose(); }}>
+    <Dialog
+      open={open}
+      onOpenChange={(o) => {
+        if (!o) handleClose();
+      }}
+    >
       <DialogContent className="sm:max-w-md">
         <DialogHeader>
           <DialogTitle>
-            {step === 'category' && 'Adaugă termen legal — Categorie'}
-            {step === 'type' && `Adaugă termen legal — ${selectedCategory ? CATEGORY_LABELS[selectedCategory] : ''}`}
-            {step === 'date' && `Adaugă termen legal — ${selectedType?.label ?? ''}`}
+            {step === "category" && "Adaugă termen legal — Categorie"}
+            {step === "type" &&
+              `Adaugă termen legal — ${selectedCategory ? CATEGORY_LABELS[selectedCategory] : ""}`}
+            {step === "date" &&
+              `Adaugă termen legal — ${selectedType?.label ?? ""}`}
           </DialogTitle>
         </DialogHeader>
 
-        {step === 'category' && (
+        {step === "category" && (
           <div className="grid gap-2 py-2">
             {CATEGORIES.map((cat) => (
               <button
@@ -99,7 +137,9 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
                 className="flex items-center justify-between rounded-lg border p-3 text-left transition-colors hover:bg-accent"
                 onClick={() => handleCategorySelect(cat)}
               >
-                <span className="font-medium text-sm">{CATEGORY_LABELS[cat]}</span>
+                <span className="font-medium text-sm">
+                  {CATEGORY_LABELS[cat]}
+                </span>
                 <Badge variant="outline" className="text-xs">
                   {DEADLINE_CATALOG.filter((d) => d.category === cat).length}
                 </Badge>
@@ -108,7 +148,7 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
           </div>
         )}
 
-        {step === 'type' && (
+        {step === "type" && (
           <div className="grid gap-2 py-2">
             {typesForCategory.map((typ) => (
               <button
@@ -120,27 +160,42 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
                 <div className="flex items-center gap-2">
                   <span className="font-medium text-sm">{typ.label}</span>
                   <Badge variant="outline" className="text-[10px]">
-                    {typ.days} {typ.dayType === 'working' ? 'zile lucr.' : 'zile cal.'}
+                    {typ.days}{" "}
+                    {typ.dayType === "working" ? "zile lucr." : "zile cal."}
                   </Badge>
                   {typ.tacitApprovalApplicable && (
-                    <Badge variant="outline" className="text-[10px] text-blue-600">tacit</Badge>
+                    <Badge
+                      variant="outline"
+                      className="text-[10px] text-blue-600"
+                    >
+                      tacit
+                    </Badge>
                   )}
                   {typ.isBackwardDeadline && (
-                    <Badge variant="outline" className="text-[10px] text-orange-600">înapoi</Badge>
+                    <Badge
+                      variant="outline"
+                      className="text-[10px] text-orange-600"
+                    >
+                      înapoi
+                    </Badge>
                   )}
                 </div>
-                <p className="text-xs text-muted-foreground mt-1">{typ.description}</p>
+                <p className="text-xs text-muted-foreground mt-1">
+                  {typ.description}
+                </p>
               </button>
             ))}
           </div>
         )}
 
-        {step === 'date' && selectedType && (
+        {step === "date" && selectedType && (
           <div className="space-y-4 py-2">
             <div>
               <Label>{selectedType.startDateLabel}</Label>
               {selectedType.startDateHint && (
-                <p className="text-xs text-muted-foreground mt-0.5">{selectedType.startDateHint}</p>
+                <p className="text-xs text-muted-foreground mt-0.5">
+                  {selectedType.startDateHint}
+                </p>
               )}
               <Input
                 type="date"
@@ -153,15 +208,24 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
             {dueDatePreview && (
               <div className="rounded-lg border bg-muted/30 p-3">
                 <p className="text-xs text-muted-foreground">
-                  {selectedType.isBackwardDeadline ? 'Termen limită depunere' : 'Termen limită calculat'}
+                  {selectedType.isBackwardDeadline
+                    ? "Termen limită depunere"
+                    : "Termen limită calculat"}
                 </p>
                 <p className="text-lg font-bold">{dueDatePreview}</p>
                 <p className="text-xs text-muted-foreground mt-1">
-                  {selectedType.days} {selectedType.dayType === 'working' ? 'zile lucrătoare' : 'zile calendaristice'}
-                  {selectedType.isBackwardDeadline ? ' ÎNAINTE' : ' de la data start'}
+                  {selectedType.days}{" "}
+                  {selectedType.dayType === "working"
+                    ? "zile lucrătoare"
+                    : "zile calendaristice"}
+                  {selectedType.isBackwardDeadline
+                    ? " ÎNAINTE"
+                    : " de la data start"}
                 </p>
                 {selectedType.legalReference && (
-                  <p className="text-xs text-muted-foreground mt-1 italic">Ref: {selectedType.legalReference}</p>
+                  <p className="text-xs text-muted-foreground mt-1 italic">
+                    Ref: {selectedType.legalReference}
+                  </p>
                 )}
               </div>
             )}
@@ -169,13 +233,17 @@ export function DeadlineAddDialog({ open, onOpenChange, entryDate, onAdd }: Dead
         )}
 
         <DialogFooter className="gap-2 sm:gap-0">
-          {step !== 'category' && (
-            <Button type="button" variant="outline" onClick={handleBack}>Înapoi</Button>
+          {step !== "category" && (
+            <Button type="button" variant="outline" onClick={handleBack}>
+              Înapoi
+            </Button>
           )}
-          {step === 'category' && (
-            <Button type="button" variant="outline" onClick={handleClose}>Anulează</Button>
+          {step === "category" && (
+            <Button type="button" variant="outline" onClick={handleClose}>
+              Anulează
+            </Button>
           )}
-          {step === 'date' && (
+          {step === "date" && (
             <Button type="button" onClick={handleConfirm} disabled={!startDate}>
               Adaugă termen
             </Button>

src/modules/registratura/components/registratura-module.tsx

@@ -33,7 +33,7 @@ import { DeadlineDashboard } from "./deadline-dashboard";
 import { CloseGuardDialog } from "./close-guard-dialog";
 import { getOverdueDays } from "../services/registry-service";
 import { aggregateDeadlines } from "../services/deadline-service";
-import type { RegistryEntry, DeadlineResolution } from "../types";
+import type { RegistryEntry, DeadlineResolution, ClosureInfo } from "../types";
 import type { AddressContact } from "@/modules/address-book/types";
 
 type ViewMode = "list" | "add" | "edit";
@@ -60,7 +60,7 @@ export function RegistraturaModule() {
   const [viewMode, setViewMode] = useState<ViewMode>("list");
   const [editingEntry, setEditingEntry] = useState<RegistryEntry | null>(null);
   const [closingId, setClosingId] = useState<string | null>(null);
-  const [guardingId, setGuardingId] = useState<string | null>(null);
+  const [linkCheckId, setLinkCheckId] = useState<string | null>(null);
 
   // ── Bidirectional Address Book integration ──
   const handleCreateContact = useCallback(
@@ -143,57 +143,35 @@ export function RegistraturaModule() {
     await removeEntry(id);
   };
 
+  /** All closes go through the close dialog */
   const handleCloseRequest = (id: string) => {
-    const entry = allEntries.find((e) => e.id === id);
+    setClosingId(id);
+  };
+
+  /** Called when the close dialog is confirmed — stores closureInfo then closes */
+  const handleCloseConfirm = async (info: ClosureInfo) => {
+    if (!closingId) return;
+    const entry = allEntries.find((e) => e.id === closingId);
     if (!entry) return;
 
-    // Check for active (unresolved) legal deadlines
-    const activeDeadlines = (entry.trackedDeadlines ?? []).filter(
-      (d) => d.resolution === "pending",
-    );
-    if (activeDeadlines.length > 0) {
-      // Show guard dialog first
-      setGuardingId(id);
-      return;
-    }
+    // Store structured closure info on the entry
+    await updateEntry(closingId, { closureInfo: info });
 
-    // No active deadlines — proceed to linked-entries check
+    // Check for linked entries
     if ((entry.linkedEntryIds ?? []).length > 0) {
-      setClosingId(id);
-    } else {
-      closeEntry(id, false);
-    }
-  };
-
-  /** Called after the close-guard dialog is confirmed */
-  const handleGuardConfirm = (justification: {
-    linkedEntryId?: string;
-    reason: string;
-  }) => {
-    if (!guardingId) return;
-    const entry = allEntries.find((e) => e.id === guardingId);
-
-    // Store the justification in notes
-    if (entry) {
-      const justNote = `\n[Închis cu termene active] ${justification.reason}`;
-      updateEntry(guardingId, {
-        notes: (entry.notes ?? "") + justNote,
-      });
-    }
-
-    // Now check for linked entries
-    if (entry && (entry.linkedEntryIds ?? []).length > 0) {
-      setClosingId(guardingId);
-    } else {
-      closeEntry(guardingId, false);
-    }
-    setGuardingId(null);
-  };
-
-  const handleCloseConfirm = (closeLinked: boolean) => {
-    if (closingId) {
-      closeEntry(closingId, closeLinked);
+      setLinkCheckId(closingId);
       setClosingId(null);
+    } else {
+      await closeEntry(closingId, false);
+      setClosingId(null);
+    }
+  };
+
+  /** Linked-entries sub-confirm */
+  const handleLinkCheckConfirm = (closeLinked: boolean) => {
+    if (linkCheckId) {
+      closeEntry(linkCheckId, closeLinked);
+      setLinkCheckId(null);
     }
   };
 
@@ -241,16 +219,16 @@ export function RegistraturaModule() {
   const closingEntry = closingId
     ? allEntries.find((e) => e.id === closingId)
     : null;
-
-  const guardingEntry = guardingId
-    ? allEntries.find((e) => e.id === guardingId)
-    : null;
-  const guardingActiveDeadlines = guardingEntry
-    ? (guardingEntry.trackedDeadlines ?? []).filter(
+  const closingActiveDeadlines = closingEntry
+    ? (closingEntry.trackedDeadlines ?? []).filter(
         (d) => d.resolution === "pending",
       )
     : [];
 
+  const linkCheckEntry = linkCheckId
+    ? allEntries.find((e) => e.id === linkCheckId)
+    : null;
+
   return (
     <Tabs defaultValue="registru">
       <TabsList>
@@ -348,54 +326,54 @@ export function RegistraturaModule() {
             </Card>
           )}
 
-          {/* Close confirmation dialog */}
+          {/* Universal close dialog — reason, attachment, linked entry */}
+          {closingEntry && (
+            <CloseGuardDialog
+              open={closingId !== null}
+              onOpenChange={(open) => {
+                if (!open) setClosingId(null);
+              }}
+              entry={closingEntry}
+              allEntries={allEntries}
+              activeDeadlines={closingActiveDeadlines}
+              onConfirmClose={handleCloseConfirm}
+            />
+          )}
+
+          {/* Secondary: linked-entries sub-dialog */}
           <Dialog
-            open={closingId !== null}
+            open={linkCheckId !== null}
             onOpenChange={(open) => {
-              if (!open) setClosingId(null);
+              if (!open) setLinkCheckId(null);
             }}
           >
             <DialogContent>
               <DialogHeader>
-                <DialogTitle>Închide înregistrarea</DialogTitle>
+                <DialogTitle>Înregistrări legate</DialogTitle>
               </DialogHeader>
               <div className="py-2">
                 <p className="text-sm">
                   Această înregistrare are{" "}
-                  {closingEntry?.linkedEntryIds?.length ?? 0} înregistrări
+                  {linkCheckEntry?.linkedEntryIds?.length ?? 0} înregistrări
                   legate. Vrei să le închizi și pe acestea?
                 </p>
               </div>
               <DialogFooter>
-                <Button variant="outline" onClick={() => setClosingId(null)}>
+                <Button variant="outline" onClick={() => setLinkCheckId(null)}>
                   Anulează
                 </Button>
                 <Button
                   variant="secondary"
-                  onClick={() => handleCloseConfirm(false)}
+                  onClick={() => handleLinkCheckConfirm(false)}
                 >
                   Doar aceasta
                 </Button>
-                <Button onClick={() => handleCloseConfirm(true)}>
+                <Button onClick={() => handleLinkCheckConfirm(true)}>
                   Închide toate legate
                 </Button>
               </DialogFooter>
             </DialogContent>
           </Dialog>
-
-          {/* Close guard for entries with active legal deadlines */}
-          {guardingEntry && (
-            <CloseGuardDialog
-              open={guardingId !== null}
-              onOpenChange={(open) => {
-                if (!open) setGuardingId(null);
-              }}
-              entry={guardingEntry}
-              allEntries={allEntries}
-              activeDeadlines={guardingActiveDeadlines}
-              onConfirmClose={handleGuardConfirm}
-            />
-          )}
         </div>
       </TabsContent>
 

src/modules/registratura/components/registry-entry-form.tsx

@@ -48,6 +48,7 @@ import { DeadlineAddDialog } from "./deadline-add-dialog";
 import { DeadlineResolveDialog } from "./deadline-resolve-dialog";
 import { QuickContactDialog } from "./quick-contact-dialog";
 import { ThreadView } from "./thread-view";
+import { ClosureBanner } from "./closure-banner";
 import {
   createTrackedDeadline,
   resolveDeadline as resolveDeadlineFn,
@@ -394,6 +395,15 @@ export function RegistryEntryForm({
 
   return (
     <form onSubmit={handleSubmit} className="space-y-4">
+      {/* Closure info banner (if editing a closed entry) */}
+      {initial?.closureInfo && (
+        <ClosureBanner
+          closureInfo={initial.closureInfo}
+          allEntries={allEntries}
+          onNavigateLinked={onNavigateEntry}
+        />
+      )}
+
       {/* Thread view (if editing an entry that's in a thread) */}
       {initial &&
         allEntries &&

src/modules/registratura/index.ts

@@ -4,6 +4,7 @@ export type {
   RegistryEntry,
   RegistryDirection,
   RegistryStatus,
+  ClosureInfo,
   DocumentType,
   DeadlineDayType,
   DeadlineResolution,

src/modules/registratura/types.ts

@@ -40,6 +40,24 @@ export const DEFAULT_DOC_TYPE_LABELS: Record<string, string> = {
 /** Status — simplified to open/closed */
 export type RegistryStatus = "deschis" | "inchis";
 
+/** Structured closure information — recorded every time an entry is closed */
+export interface ClosureInfo {
+  /** Why the entry was closed */
+  reason: string;
+  /** Who closed it (name / SSO identity when available) */
+  closedBy: string;
+  /** ISO timestamp of closure */
+  closedAt: string;
+  /** If the entry continues in another entry, its ID */
+  linkedEntryId?: string;
+  /** Linked entry number for display (e.g. "B-0042/2026") */
+  linkedEntryNumber?: string;
+  /** Whether the entry had unresolved legal deadlines when closed */
+  hadActiveDeadlines: boolean;
+  /** Optional document justifying the closure */
+  attachment?: RegistryAttachment;
+}
+
 /** File attachment */
 export interface RegistryAttachment {
   id: string;
@@ -116,6 +134,8 @@ export interface RegistryEntry {
   recipientContactId?: string;
   company: CompanyId;
   status: RegistryStatus;
+  /** Structured closure metadata (populated when status = 'inchis') */
+  closureInfo?: ClosureInfo;
   /** Deadline date (YYYY-MM-DD) */
   deadline?: string;
   /** Assignee — person responsible (ERP-ready field) */